1. WHO IS RESPONSIBLE FOR THE DATA PROCESSING AND HOW CAN YOU CONTACT US?
The Circu city Summer School is carried out by the team of Prof. Gijs Du Laing, Department of Green Chemistry and Technology, affiliated with Ghent University.
Ghent University is responsible for the processing of personal data. For questions, comments or suggestions about the processing of your personal data, please contact firstname.lastname@example.org or the Data Protection Officer of Ghent University at email@example.com.
2. PURPOSE AND LEGAL BASIS FOR THE PROCESSING OF YOUR PERSONAL DATA
In the context of the Circu City Summer School, the Circu City Summerschool, part of Ghent University processes personal data on the basis of your explicit consent. If you wish to withdraw your consent, you can do so by unsubscribing via by contacting us at Circu.firstname.lastname@example.org.
The processing of your personal data will always be done with the utmost attention and care and solely with a view to offer you training and information related to the Circular Economy.
We are allowed to process your personal data because (i) you give us your consent to do this when registering.
3. WHICH PERSONAL DATA ARE PROCESSED?
“Personal data” is data that contains information about an identified or identifiable natural person.
In the context of the Circu City Summer school the following data will be processed:
- your name, e-mail address, nationality, year of birth, gender, education details, enrollment at Ghent University, educational background, motivation to participate.
- Other personal data you actively supply by subscription to the summer course TRANSFERSKILLS 2019, in writing or by telephone.
Ghent University does not process any special personal data categories (“sensitive data”) that reveal racial or ethnic origin, political views, religious or philosophical beliefs, or union membership, nor does it process genetic data, biometric data for the unique identification of a person, or health data, or data related to a person’s sexual behavior or sexual orientation.
4. Special and/or sensitive personal data management
Our website and services have no intention to collect data about visitors below the age of 18, unless granted permission by their legal representatives. We however cannot check if a visitor is part of this age category. We advise parental control when using online services by children, to prevent the collection of data of children and this without parental control. If you are convinced we have collected such personal data without parental permission, please contact us (see below), so we can remove the data.
5. Purpose for collection of personal data
We process your personal data to obtain the following goals:
- Payment handling
- To send you a newsletter, publication or interesting information related to our courses
- To be able to phone or email you in case of service handling
- To inform your about updates or changes of our services and products
6. WHO HAS ACCESS TO YOUR PERSONAL DATA?
To ensure a successful organisation of the Circu City Summer School the team of Prof. Gijs Du Laing, Department of Green Chemistry and Technology collaborates with ECODOM (Italy), MEERI (Poland), Mondragon University (Spain, Basque Country) who will be processing your personal data.
The team of Prof. Gijs Du Laing, Department of Green Chemistry and Technology ensures that your data is not passed on to third parties, except in the cases mentioned above, if you have given prior consent or if the access, use, retention or disclosure of your personal data is reasonably necessary (e.g., to comply with the applicable rules and regulations, to detect technical or security issues and to protect the rights, property or safety of the Department of Green Chemistry and Technology and Ghent University.
7. FOR HOW LONG WILL YOUR PERSONAL DATA BE PROCESSED?
Ghent University does not retain personal data longer than strictly necessary to realise its goals (in casu successfully organise the Circu City summer school). Your personal data will be processed for 6 months to be completed with the necessary retention period to organize the event and carry out the administrative processing. Unless you consented to have your credentials added to our contact database, your data will be deleted after this period.
8. SECURITY OF YOUR PERSONAL DATA
The Department of Green Chemistry and Technology, on behalf of Ghent University, takes the appropriate technical and organizational measures to protect your personal data against any form of loss or unlawful processing.
All employees of Ghent University respect the Generic Code of Conduct for the processing of personal data and confidential information (approved on 18 May 2018 by the Executive Board of Ghent University) and have access to online information to support them in the correct use of your personal data.
Ghent University uses only technical or functional cookies, as well as analytical cookies that do not violate your privacy. A cookie is a small text file that is saved at your first visit of this site at your computer, tablet or smartphone. Cookies saved are necessary for technical requirements, a smooth user experience and to remember some user made settings. They allow also to optimise the website. The user has the possibility to opt out for cookies by configuring their browser. It is also possible to delete all saved info from the browser.
The website of the Circu City Summer school is hosted on WordPress. When a visitor goes to a page that has WPForms on it, WordPress checks to see if the user has a WPForms UUID cookie (Universally Unique Identifier). If they don’t have one already, our plugin will create a UUID cookie for them. However, this cookie does not contain or represent any personal information or entry details whatsoever. It’s simply a random collection of numbers and letters that WordPress uses for backend processing
10. WHICH RIGHTS DO YOU HAVE WITH REGARD TO THE PROCESSING OF YOUR PERSONAL DATA?
When we collect and use your personal data, you enjoy a number of rights that you can exercise as described below. Please note that if you wish to exercise a right, we will ask you for a proof of identity. We do this to avoid a personal data breach, for example, because an unauthorized person acts as you and exercises a right in your name.
- You have the right to access your personal data, which means that you can ask us to provide you with information about the personal data we hold about you. You can even request a copy of your personal data. Please note that you must indicate for which processing activities you wish to have access to your personal data. If you repeatedly make the same request and cause obvious inconvenience, we may refuse these successive requests or charge you an administrative fee to cover the costs. We can also refuse or only partially grant you the right to access your personal data, if such access could disproportionately damage the rights and freedoms of others, including those of Ghent University.
- You have the right to request that we correct your personal data if you can demonstrate that the personal data we process about you is incorrect, incomplete or out of date. Please indicate in which context we use your personal data, so that we can assess your request quickly and accurately.
- If we have requested and obtained your consent to collect and use your personal data, for example, to send you newsletters, you always have the right to withdraw this previously given consent.
- You can request that we delete your personal data if it is no longer needed for the purposes for which we collected it, if it was unlawful to collect it or if you have successfully exercised your right to withdraw your consent or your right to object to the processing of your personal data. If any of these circumstances apply, we will delete your personal data immediately, unless legal obligations or administrative or court orders prohibit us from deleting your personal data.
- You can ask us to restrict the processing of your personal data in the following circumstances:
- while we assess your request to correct your personal data;
- while we assess your objection to the processing of your personal data;
- if such processing was unlawful, but you prefer a restriction to a deletion;
- if we no longer need your personal data, but you need it for the establishment, exercise or defense of legal claims.
- If we are processing your personal data for the purposes of our own legitimate interests, in other words, you have not given us consent and we do not need it for the execution of an agreement or to comply with legal obligations, you have the right to object to our processing of your personal data. If our interest relates to direct marketing, we will immediately grant your request. For other interests, for example, our security interests, we ask you to describe the specific circumstances that give rise to the request. In this case, we will weigh your circumstances against our interests. If this consideration leads to your circumstances outweighing our interests, we will stop processing your personal data.
- If we collected your personal data based on your consent or because it was necessary for the execution of an agreement with you, you have the right to obtain a copy from us in a structured, widely used and machine-readable format. This right only applies to the personal data that you have provided to us.
You can rest assured that we will not interpret an e-mail from you stating that you wish to exercise a right as your consent to the processing of your personal data beyond what is necessary to process your request. A request must clearly state and specify which right you wish to exercise. Always indicate in which context we have obtained your personal data, so that we can process your request quickly and with care. Your request must also be dated and signed, and accompanied by a digitally scanned copy of a valid identity card proving your identity. We will immediately notify you of the receipt of this request. If the request proves to be well-founded, we will inform you as soon as possible and no later than 30 days after receipt of the request.
If you have a complaint about the processing of your personal data by Ghent University, you can contact the Data Protection Officer of Ghent University at email@example.com. If you are not satisfied with our answer, you can file a complaint with the competent data protection authority, namely the Belgian Data Protection Authority and / or the Flemish Supervisory Committee.
11. AMENDMENTS TO THE PRIVACY STATEMENT
This privacy statement can be amended if new or modified services or functionalities are available and / or to continue to comply with the applicable rules and regulations.
If the privacy statement is amended, this will be mentioned in our e-mails and a link to the amended privacy statement will be included.